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Privacy Policy / GDPR / Code of Conduct Footer / Minor Changes #7

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Privacy Policy / GDPR / Code of Conduct Footer / Minor Changes #7

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3eec68f
feat: privacy policy/gdpr/code of conduct template
snaeker58 Sep 7, 2024
e0d5e2b
modified to fulfill Sarah's wishes!
snaeker58 Sep 7, 2024
a50e3fd
Merge remote-tracking branch 'origin/zenith' into zenith
snaeker58 Sep 7, 2024
4e66f71
Merge branch 'zenith-hacks:zenith' into zenith
snaeker58 Sep 7, 2024
7ca7e29
Merge remote-tracking branch 'origin/zenith' into zenith
snaeker58 Sep 7, 2024
6e88900
tone
iamawatermelo Sep 7, 2024
3083b88
forgot to format before push
iamawatermelo Sep 7, 2024
e68519a
break up the page for readability
iamawatermelo Sep 7, 2024
478d555
Merge branch 'zenith' into privacy
iamawatermelo Sep 9, 2024
cadb566
fmt + this is just how it was before lol
iamawatermelo Sep 9, 2024
911d3d7
we're not responsible for subprocessors' actions
iamawatermelo Sep 9, 2024
b41ce13
feat: Code of Conduct
snaeker58 Sep 9, 2024
575b3b4
feat: Code of Conduct
snaeker58 Sep 9, 2024
1f0c523
Merge remote-tracking branch 'origin/zenith' into zenith
snaeker58 Sep 9, 2024
2e73cde
Merge branch 'zenith' into privacy
iamawatermelo Sep 12, 2024
57e0bcf
Merge branch 'zenith' into zenith
SkyfallWasTaken Oct 28, 2024
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101 changes: 55 additions & 46 deletions src/routes/privacy/+page.svelte
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<Page title="Privacy">
<h1>Privacy Policy</h1>

<p>This privacy policy explains how the Zenith Hacks Team (referred to as "we" or "us") handles your personal
information. For residents of the European Union (EU) please also refer to our <a
href="/privacy/gdpr">GDPR</a> Statement for specific regulations that apply to you.</p>
<p>This privacy policy explains how Zenith and the Zenith team (referred to as "we" or "us") handles your personal
information. For residents of the European Economic Area (EEA) or the United Kingdom (UK) please also refer to our <a
href="/privacy/gdpr">GDPR statement</a> for regulations that apply to you.</p>

<h2>Table of Contents</h2>
<h2>Table of contents</h2>
<ul>
<li><a href="#contact">Contact Details</a></li>
<li><a href="#information-collected">Information We Collect</a></li>
<li><a href="#why-collect">Why We Collect Your Information</a></li>
<li><a href="#lawful-bases">Our Lawful Bases for Processing Your Data</a></li>
<li><a href="#retention">Data Retention Period</a></li>
<li><a href="#sharing">Data Sharing and Disclosure</a></li>
<li><a href="#last-updated">Last Updated</a></li>
<br>
<li><a href="#rights">Your Rights</a></li>
<li><a href="#complaints">File a Complaint About Our Use of Your Data</a></li>

<li><a href="#contact">Contact details</a></li>
<li><a href="#information-collected">Information we collect</a></li>
<li><a href="#why-collect">Why we collect your information</a></li>
<li><a href="#lawful-bases">Our lawful bases for processing your data</a></li>
<li><a href="#sharing">Who we share your data with and why</a></li>
<li><a href="#retention">How long we keep your data for</a></li>
<li><a href="#last-updated">Last updated</a></li>
<li><a href="#rights">Your rights</a></li>
<li><a href="#accessibility">Accessibility</a></li
<li><a href="#complaints">Complain about our use of your data</a></li>
</ul>

<h2 id="contact">Contact Details</h2>
<h2 id="contact">Contact details</h2>
<p>
If you have any concerns or questions regarding data protection, please reach out to us at <a
href="mailto:[email protected]">[email protected]</a>. We will respond to your inquiries as soon as possible.
href="mailto:[email protected]">[email protected]</a>. We'll respond to you as soon as possible.
Please ensure that all emails adhere to our Code of Conduct.
</p>

<h2 id="information-collected">Information We Collect</h2>
<h2 id="information-collected">Information we collect</h2>
<p>
When you opt in to receive notifications via email using the form on our website, we collect, store, and process the
When you opt in to receive a notification via email using the form on our website, we collect, store, and process the
following information:
</p>
<ul>
<li><b>Email address:</b> Used to notify you when sign-ups open.</li>
<li><b>IP address:</b> For security purposes and spam prevention.</li>
<li><b>Approximate location:</b> The city and country inferred from your IP address.</li>
<li><b>Time of request:</b> To track and manage your request.</li>
<li><b>IP address, approximate location and time of request:</b> For security purposes and spam prevention.</li>
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</ul>
<p>
We'll delete all of your data securely shortly after we have sent the email you signed up for, and no later than 12 months since you gave us the data, as outlined in the <a href="#retention">how long we keep your data for</a> section.
</p>

<h2 id="why-collect">Why We Collect Your Information</h2>
<h2 id="why-collect">Why we collect your information</h2>
<p>
We collect this information to:
We collect the information you give us to:
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</p>
<ul>
<li>Notify you about the opening of sign-ups.</li>
<li>Provide the service you signed up for&mdash;for example, to send you an email when our sign up form opens.</li>
<li>Ensure the security of our systems and prevent abuse or spam.</li>
<li>Improve the quality of our services based on user patterns and preferences.</li>
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</ul>

<h2 id="lawful-bases">Our Lawful Bases for Processing Your Data</h2>
<h2 id="lawful-bases">Our lawful bases for processing your data</h2>
<p>
We process your data based on the consent you provide when submitting the sign-up notification form. We do not
collect information from third parties, and all data is obtained directly from you or your device. If you do not opt
in to receive email notifications, this policy does not apply to you. No data is sent, stored, or processed
otherwise.
</p>

<h2 id="retention">Data Retention Period</h2>
<p>
We retain your personal information in Google Cloud servers for up to 12 months, as outlined in the <a
href="#information-collected">Information We Collect</a> section. After this period,
your data will be permanently deleted. In most cases, your data is deleted shortly after
the notification email has been sent, but this is not guaranteed.
</p>

<h2 id="sharing">Data Sharing and Disclosure</h2>
<h2 id="sharing">Who we share your data with and why</h2>
<p>
We may share your information with the following entities. Note that these external organizations have their own
privacy policies, and we are not responsible for their actions:
We may share your information with the following entities:
</p>
<ul>
<li><b>Google:</b> We store your data on Google Cloud servers. By accepting our privacy policy you also consent to
<a href="https://cloud.google.com/terms/data-processing-addendum?hl=en">Google Clouds privacy policy</a>.
<li><b>Google:</b> We store your data on Google Cloud's servers. See
<a href="https://cloud.google.com/terms/data-processing-addendum?hl=en">Google Cloud's data processing addendum</a>.
</li>
<li><b>Safeguarding and Legal Obligations:</b> We may share your data with government agencies or legal
authorities when required by law or for safeguarding reasons. This does not include private entities.
authorities when required by law or for safeguarding reasons.
</li>
<li><b>With Your Consent:</b> Your data may be shared publicly on our website, social media, or other
marketing channels if you have explicitly given us consent.
marketing channels if you have told us you consent to this.
</li>
</ul>
<p>
We may add or remove subprocessors at any time. They are under the same obligation as us to keep your data secure and to delete it when you or we request them to.
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</p>

<h2 id="retention">How long we keep your data for</h2>
<p>
We keep your personal information with our subprocesses for up to 12 months, as outlined in the <a
href="#information-collected">information we collect</a> section. However, we may delete your data sooner than this. After this period,
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your data will be permanently deleted.
</p>

<h2 id="rights">Your Rights</h2>
<h2 id="rights">Your rights</h2>
<p>
You generally have the following rights under applicable data protection laws:
Your country may have data protection rights that apply to you. In most countries, you have the right to:
</p>
<ul>
<li><b>Access:</b> Request a copy of your data.</li>
Expand All @@ -97,14 +98,22 @@
<li><b>Restriction:</b> Request limitations on the processing of your data.</li>
<li><b>Objection:</b> Object to certain types of data processing.</li>
</ul>
<p>
If you would like to exercise any of your rights, see the <a href="contact">contact details</a> section of this page.
</p>

<h2 id="complaints">File a Complaint About Our Use of Your Data</h2>
<h2 id="complaints">Complain about our use of your data</h2>
<p>
If you have any concerns about how we handle your personal data or wish to have your data deleted, you can file a
complaint by contacting us at the email provided at the top of this privacy policy. To verify the request, please
contact us using the registered email address associated with the data, or provide proof that the data belongs to
you. Any additional information provided for the purpose of data deletion will not be saved, shared, or processed by
us.
you. Any additional information provided for the purpose of data deletion will be deleted after the request has been dealt with.
</p>

<h2 id="accessibility">Accessibility</h2>
<p>
If you require an accessible version of this website, please email <a href="mailto:[email protected]">[email protected]</a> and we'll get back to you shortly.
Please ensure that all emails adhere to our Code of Conduct.
</p>

<h2 id="last-updated">Last Updated</h2>
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18 changes: 9 additions & 9 deletions src/routes/privacy/gdpr/+page.svelte
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import Page from '$lib/Page.svelte';
</script>

<Page title="GDPR Compliance">
<h1>GDPR Compliance Statement</h1>
<Page title="GDPR compliance">
<h1>GDPR compliance statement</h1>

<p>
Zenith Hacks and the Zenith Hacks Team (we, us) is committed to ensuring the privacy and protection of your personal
Zenith and the Zenith team (we, us) is committed to ensuring the privacy and protection of your personal
data in compliance with the
General Data Protection Regulation (GDPR).
This statement explains your additional rights as a data subject under the GDPR.
Expand All @@ -18,7 +18,7 @@
<p>
The Zenith Hacks Team is the data controller responsible for the processing of your personal data. If you have any
questions or concerns regarding the handling of your data, you may contact us at <a
href="mailto:gdpr@zenithhacks.org">gdpr@zenithhacks.org</a>. We will respond to your inquiries as soon as possible.
href="mailto:data@zenithhacks.org">data@zenithhacks.org</a>. We will respond to your inquiries as soon as possible.
Please ensure that all emails adhere to our Code of Conduct.
</p>

Expand All @@ -37,7 +37,7 @@
<h2>Data Security</h2>
<p>
We take data security seriously and employ industry-standard measures to protect your personal information from
unauthorized access, misuse, or disclosure. Your data is stored on secure Google servers, <a
unauthorized access, misuse, or disclosure. Your data is stored on Google's servers, <a
href="https://cloud.google.com/privacy/gdpr">which comply with GDPR
regulations </a>. We do not share your personal data with third parties unless required by law or with your explicit
consent.
Expand Down Expand Up @@ -67,7 +67,7 @@
<h2>Exercising Your Rights</h2>
<p>
To exercise any of your rights under the GDPR, please contact us at <a href="mailto:[email protected]">[email protected]</a>.
We may require proof of identity to process your request and will respond within 30 days.
We may require proof that the data belongs to you before we can process your request. We will respond as soon as possible and no later than 30 days after we have recieved your request.
</p>

<h2>International Transfers</h2>
Expand All @@ -80,13 +80,13 @@
<h2>Filing a Complaint</h2>
<p>
If you believe that we are not processing your personal data in accordance with the GDPR, you have the right to file
a complaint with your local data protection authority or supervisory authority in the European Union.
You may find their contact info <a href="https://www.edpb.europa.eu/about-edpb/about-edpb/members_en">here</a>.
a complaint with your <a href="https://www.edpb.europa.eu/about-edpb/about-edpb/members_en">local data protection authority or supervisory authority in the EEA</a>.
In the UK, this is the <a href="https://ico.org.uk/">ICO</a>.
</p>

<h2>Updates to This GDPR Compliance Statement</h2>
<p>
This GDPR Compliance Statement was last updated on the 7th of September 2024.
We may update this statement from time to time to reflect changes in our processing activities or legal obligations.
We may update this statement at any time to reflect changes in our processing activities or legal obligations.
</p>
</Page>