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Money Things
Money! It's so fun! Or not, depending. Workshops can require dealing with some of it, so here's how we roll. (We try to avoid dealing with money by having sponsors order food directly, but that's not always possible. Such is life.)
The Finance Team is comprised of Melissa Xie, Alyson La, and Rachel Myers. Finance things should be emailed to [email protected].
If there's never been a workshop in your area, or if it's been a long time, it's important to email [email protected] early in the workshop planning. Include in the email an estimate of the size of the workshop and what kind of fundraising you think you'll be able to do for the workshop. Also email us if you have concerns about being able to fund the workshop; sometimes we can help!
The main expense is catering, but you'll also need a few supplies (pens, name tags).
Here are some figures from a previous workshop to give you an idea of how much to budget. This menu totals about $1,000 to $1,200 in San Francisco (all currency in USD).
- $200 for Installfest pizza & drinks.
- $150 for coffee + bagels for workshop morning.
- $500-700 for Saturday lunch from a catering service/restaurant.
- $300 for workshop after-party.
- Name tags and pens are about $30.
- The Installfest instructions tell students to get a sticker from a volunteer when their install has been checked. Any kind of sticker is fine.
- It's helpful to find a space that has the necessary tables and chairs so that you don't have to rent them.
RailsBridge is a project of Bridge Foundry, which is part of School Factory, a 501(c)(3). This means we can accept tax-deductible donations!
If you, as an organizer, would like to request a tax-deductible donation receipt for one of your donors, please check out the process and instructions.
If a donor wants to send a check, it can be sent to:
School Factory
Shops of the Grand Ave
Plankinton Building
161 W Wisconsin Ave, #2
Milwaukee, WI 53203
Please have them include the city of your chapter in the memo line.
Bridge Foundry is committed to providing support to chapters to hold workshops and grow their community. Fundraising helps build community, but when it's not enough to cover the expenses, you may apply for a grant with these instructions.
If you've fundraised, you can be reimbursed for the workshop expenses by following the instructions here.
Any chapter can use a customized PayPal button that automatically earmarks donations to their chapter specifically. Instructions for getting a customized button live [here] (https://atrium.schoolfactory.org/bridgefoundry/node/110767).