🥇 1. Purpose
- Define Success Criteria (Innovation? Learning? Training?)
These high-level questions will help guide your criteria:
- What do we want to accomplish?
- Acceptable output?
- What are some problems we want to solve?
- What's the timeline?
- What's the budget?
- Does success require post hackathon event?
- etc.
🆘 2. Problem Statements 🆘 These will serve as a guide for the participants.
Multiple tracks. Specific or Open.
🔢 3. Roles 🔢
- Communication -invites and agenda
- Meeting invites - prep session, hack sessions)
- Registrations
- Feedback form
- Presenters – Opening/closing, Speakers
- Mentors / Coaches
- Team Delegator - or use tools like TeamBuilder if you want participant to choose their own team
🔢 3a. Roles (External hackathons) 🔢
- Marketing / Privacy
- IT – Collaboration / Dev Environment
📓 4. Prep Material 📓
- Forms – Registration (hackers/coaches), Post hackathon feedback
- Email - template for invite (registration and agenda)
- Meeting invites - kick off, closing, hack session
- Guides - coaches, hackers.. Etc Reflection Deck – (use feedback form)
- How to target the right audience with the right message (External)
- How will gather metrics (registration number, participation number, outputs [slides, videos, MVPS])
here's a sample agenda
Opening/Kick-off Session – Agenda, purpose, success criteria, problem statements, announcement (when we’ll get back for sharing)
Hacking session – each in their own channel or have them create their own call.
Sharing Session – Share \ Q&A per team
Closing session – Celebrate, future actionable items, share feedback form
These are Not required but helpful sessions. Especially, for external/community hackathons.
Office hours Design Thinking sessions SME speaker session Networking sessions
🔚 6. Post-Hackathon** 🔚
Survey
Email - Thank you email to participants, sponsors, speakers, and organizers Email to drive marketing for future events.
Output - What will happen to the MVPs and where will they be hosted?
Retrospective
- Reflection deck (This will help what went well/or did not. Help improve for next event)
- Schedule a meeting with the organizers and sponsors