KCD Romandie 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue: Cern
• Event Date and Time: December 5, 2025
• Expected Number of Attendees: 300
• Event cost per ticket:

Organizers Details (identify at least 3 organizers). For example, designate who will be the program committee chair, a financial officer, marketing, sponsors, and someone to manage venue logistics. Team alias: [email protected]

• Organizer Role TBD: Oleg Nenashev | [email protected] | CNCF Ambassador | SLACK: Oleg Nenashev
• Organizer Role TBD: Ricardo Rocha | [email protected] | Lead at CERN, Member TOC + Member TAB at CNCF | SLACK: Ricardo Rocha
• Organizer Role TBD: Johann Gyger | [email protected] | CNCF Ambassador, Peak Scale | SLACK: Johann Gyger
• Organizer Role TBD: Raphaël Pinson | [email protected] | CNCF Ambassador, Isovalent | SLACK: raphink | GITHUB: @raphink
• Organizer Role TBD: Nuno do Carmo | [email protected] | CNCF Ambassador, SUSE | SLACK: Nuno the Corsair
• Organizer Role TBD: Thierry Predhom | [email protected] | Camptocamp SA | SLACK: Thierry Predhom
• Organizer Role TBD: Clément Raussin | [email protected] | SLACK: Clément Raussin
• Organizer Role TBD: Diana Gaponcic | [email protected] | Cern | SLACK: Diana Gaponcic
• Organizer Role TBD: Valentin Delaye | Jenkins Governance Board member | SLACK: Valentin Delaye
• Organizer Role TBD: Benjamin Calvet | SLACK: Benjamin Calvet
• Organizer Role TBD: Marina Domazet | SLACK: Marina Domazet
• Organizer Role TBD: Yann Albou | SLACK: Yann Albou

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via [email protected].
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to [email protected] for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

CNCF Kick-Off Meeting

Team

• 5 core team + more for program committee
• Audra to submit a PR to give Oleg write permissions
• Next time team meets, they will discuss team assembly
• Oleg will be the payment lead + Page Builder lead
• Select 1-2 dozen volunteers for free tickets
• Team to determine when the next monthly sync is: https://calendly.com/audra-cncf/kcd-monthly-check-in

Sponsors

• Sponsor prospectus is already being worked on
• No short of sponsors in Switzerland - focusing
• Goal to have all sponsors secured by June
• Invoicing will be separate from Bevy and through the association directly

Venue

• Cern venue is providing a quote
• Conference as a service
• CNCF funding will come as early as 2025

Marketing

• Ticketing: Tax regulations in Switzerland are stricter than EU and have their own GDPR
  -- Only businesses and non-profits can apply for Stripe accounts
  -- Stripe information on VAT
  -- Tax collection via Stripe
• Logo: Team will ask for LF help with logo. City neutral logo ideations have been created already

[raphink]

Note on the issue description: I'm also a CNCF Ambassador.