KCD Bogota 2025

[AudMonte01]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event type: In person
• Event Venue:
• Event Date and Time: August 29, 2025
• Expected Number of Attendees: 500
• Event cost per ticket:

Organizers Details (identify at least 3 organizers). For example - designate who will be the program chair, marketing lead, financial officer, etc.:

• Team email alias is [email protected]
• Marketing: CristherCastro | [email protected] | COO | Delray Beach, Florida | @cristhercastro | @cristhercastro
• Marketing: Carlos Bedoya | [email protected] | Solutions Architect, Soaint | DevOps & CNCG Cali | SLACK: carlos_bedoya | GitHub: bedoyacloud
• Sessions & Volunteer: Elias Quintero | [email protected] | CTO | Medellin Colombia | @elias quintero | @elias quintero
• Sponsors: Johan Pietro | [email protected] | DevOps Lead, CursaCloud | SLACK: Johan Prieto | GitHub: jheimar
• Venue & Logistics + Operations: Luis Ariza | [email protected] | Beanters SAS | SLACK: lfarizav | GitHub: lfarizav
• Venue & Logistics + Operations: Laura Castro (Comunicadora, Cuemby)
• Sessions: Angel Ramirez | [email protected] | CEO, Cuemby | SLACK: ar4mirez | GitHub: ar4mirez
• Sessions: Jaime Cubillos | [email protected] | K8s SME, Globant | SLACK: Jaime Cubillos | GitHub: jaimecubillos
• Volunteer: Carlos Arturo Quiroga | [email protected] | SLACK: Carlos Arturo Quiroga Quiroga | GitHub: carlosaq
• Volunteer: Ivan Camargo | [email protected] | Customer Engineering, Public Sector LATAM Google | Bogota, Colombia | @ivan camargo | @ivan camargo

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• This team's fiscal sponsor has signed the terms & conditions set forth by the Linux Foundation
• This team has gone through a formal review process, where standards on timing, organizers requirements, and location collaboration have been reviewed, and approved.
• Every organizer has an account on Cloud Native Community Groups
• The majority of the organizers live within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• All organizers agree to follow the CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to get logo creation and approval with and from CNCF. NOTE: Previously existing KCDs ideally use their previous year's logo
• Agree to use the designated CNCF registration platform
• Offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via [email protected].
• Agree to use Sessionize for CFP and to close it at least 8 weeks before the event, and launch the agenda at least 6 weeks prior to your event. CNCF will provide an event code so Sessionize is free to use if you are charging an event fee.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Submit your final speaker lineup and schedule to [email protected] for review, prior to publishing the agenda.
• Produce a transparency report after your KCD (template below).

Resources & Templates

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual.
• CNCF to share an editable version of this Sponsor Prospectus once team decides who owns this role.
• Dynamic Agenda Builder for your speaker lineup
• CNCF will provide a editable copy of this Canva transparency report template for guidance.
• NOTE: Access to Sessionize, your microsite platform with registration, and an email alias (if desired) will be provided by a core CNCF program manager.

[AudMonte01]

NOVEMBER 25 CNCF KICK-OFF MEETING

Team

• [email protected] create forwarding alias with this
• Working on a GitHub repo will highlight efforts around roles
• For now, team is working within this document to initiate roles and responsibilities

Venue

• University in Bogota will be the "Conference Sponsor"
• Central location with security, and a hospital near by

Sponsorships

• Working on prospectus this week

Insurance

• Insurance can cost around $2,500 USD in Colombia
• TEAM IDEA: Have attendees and sponsors sign a waiver where they agree to be responsible for their themselves and their belongings

[jthan24]

Hi team, could I help on this?

[AudMonte01]

JANUARY 9 CNCF SYNC

Team

• Luis - Venue
• Daniel - Sponsorships
• Audra to set a meeting for the same time on February 6

Insurance

• Team can provide a letter from the University on extended insurance for CNCF to review (but this is concerning because it can take 2.5 months)
• The university is extending the logistics team as their contribution to the community
• Audra to see if CNCF can use a Spanish-speaking business development team member to help review the contract
• Security team, room setup, A/V

Sponsorships

• team has added a clause in contracts about CNCF and LF not being responsible for organizing the event