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Crowdcast Guide from CarpentryCon @ Home

This guide was borrowed from SciPy 2020'S guide for hosts.

Before You Host a Session

Make sure you are using a Google Chrome browser!

Register

  1. Click the Crowdcast event link for CarpentryCon @ Home 2020 that was emailed to you
  2. Click “Let me in!”
  3. Join the event by entering your email address
  4. Enter your name and register-be sure to register with your name; the host may have trouble finding you if you if you are not logged in under your own name
  5. (Optional) take a quick tour
    • Find out the event info in the top left-hand corner
    • Join the chat on the right panel
    • Ask questions or upvote other questions

Set up your Livestream Recording Environment

  1. Select a room:
    • that guarantees privacy and no external noise interruptions
    • with adequate lighting for steady visibility; avoid bright lights and windows behind you
    • with good acoustics (i.e. no echo feedback).
    • with a strong WiFi or Ethernet cable connection to the internet.
  2. We recommend using headphones and a microphone
  3. Make sure all other phone/computer sounds are muted outside of those pertinent to your presentation.

Checking In for Livestream

Crowdcast will run in a browser, nothing to download.

Make sure you are using a Google Chrome browser!

  1. 15-20 minutes before your session:
    • Please check into Slack on the #cchomelogistics Slack channel. Say hi when you have arrived.
    • Check into the Crowdcast platform
  2. Enter the Crowdcast Greenroom by selecting “prepare to go live” and invite any presenters to join you 15 minutes before you go live to check that all of your audiovisual equipment is working properly.
    • Click the presenter’s icon at the bottom of the screen and click to “invite” on screen. Click the registered attendees button at the bottom of the screen to be able to search by name or user name.
    • Re-test webcam, computer sound. You may test your audio and video beforehand at https://www.crowdcast.io/setup.
  3. Send a message on the #carpentrycon-helpdesk. Slack channel or send an email to [email protected] if you encounter any troubles.

During the Presentation

  • Be aware of the time and ensure the presenter completes their presentation within the allotted time.
  • Maintain consistent volume when speaking during a presentation.
  • Be aware of any external interruptions, i.e. disruptions in connectivity, noises outside of the room.
  • One of the CarpentryCon @ Home organisers will be present to help facilitate the session.

Presentations

Please be aware that only 4 co-presenters or 3 co-presenters and 1 shared screen will be visible and audible at any one time. If you have 4 people on screen and would like to invite up an additional person, one of the current presenters will need to leave. The host may click the x above the speaker to remove them from the screen (they will still be an audience member and can be invited back on screen at any time.)