Skip to content

Latest commit

 

History

History
314 lines (227 loc) · 13 KB

new-semester.md

File metadata and controls

314 lines (227 loc) · 13 KB

New semester TODO list

Facebook

  • Create a Facebook group, name Cloyne SEASON 'XX, where SEASON is one of Fall, Spring, Summer, and XX is year, like Cloyne Summer '15.
  • Share it on previous semester Facebook group so that people can join with a pinned message on top of the group. Invite those you know their Facbook account.
  • Allow joining only to members who live that semester in Cloyne.
  • Ask for the new cover photo for the new group.

Examples of past Facebook groups: Cloyne Summer '15, Cloyne Spring '15, Cloyne Fall '14

We also have an alumni Facebook group.

Mailing lists

For mailing list we use Sympa installed at http://cloyne.org/lists/. Tasks at the beginning of the semester are:

Detailed steps:

from-central mailing list is automatically updated based on the subscribers from announce mailing list.

Wordpress

  • Using this script you can create a CSV file from a list of e-mail addresses and names, the same as used for mailing lists. ./users-csv.py < list > out.csv
  • All users in the CSV file will be created with author permission which allows them to post blog posts, events, upload media content, but does not allow them to change content of others.
  • Open http://cloyne.org/wp-admin/users.php?page=import-users-from-csv.
  • Select the CSV file, check "Send to new users" and "Show password nag on new users signon". Click "Import".

It might happen that the site time-outs after the import. This is normal. New users will be imported and e-mail notification will be send to them inviting them to set the password.

Notifying members

After all of the above was done, you should send a message to members informing them what is available to them and how to use it.

The [email protected] e-mail template:

Welcome to Cloyne from your network manager. I configured our mailing
lists for the new period. For those who are new to Cloyne, here are few
instructions on how to navigate the digital Cloynosphere.

We have three main mailing lists to which you are all subscribed initially:

[email protected] - to which managers will be sending important
information to all of us, any discussion direct to:

[email protected] - discussion mailing list for all of us to keep
virtual flow of information going, any discussion goes, but remember
that the whole house is subscribed to this mailing list (if needed,
feel free to request a dedicated mailing list for your project, group,
team, interests, etc., so that members can subscribe to those they are
interested in)

[email protected] - similar to announce, just that for information
from the central level we are forwarding to the house

If you want to change the e-mail address you are subscribed to mailing
lists with, you can do that by visiting:

http://cloyne.org/lists/firstpasswd/

And after you login, visit your account preferences and change your
e-mail address:

http://cloyne.org/lists/pref

We also have a collective "Cloyne Cloaca" Gmail e-mail account which is
mainly used to send announcements from kitchen to the mailing list.
Because it can be used by anyone, anonymously, it can also be misused.
Do not trust everything coming from it.

We have a website (http://cloyne.org/). And we have also a calendar
of events on the website. All of you should receive an e-mail
with your username and temporary password for the website. With it
you can login to the website:

http://cloyne.org/wp-login.php

You can add blog posts, add events to the calendar, and upload
photos and videos to our media library. The site is yours. Enjoy it.

If you prefer Facebook, we also have a Facebook group:

https://www.facebook.com/groups/1479825148929634/

We also have a file server where you can share files with your
fellow members:

http://files.cloyne.net

If anyone is interested in helping doing computer, network, programming,
and similar stuff for workshift, tell me and let's hack together. :-)

The [email protected] e-mail template:

The [email protected] mailing list has been renamed to
[email protected] with all the members from YEAR OLD_SEASON kept there.

The new [email protected] mailing list has only the NEW_SEASON members on it.

There is also a [email protected] mailing list, which is a superset of
all clones.*@cloyne.org mailing lists, so all past members of Cloyne.

Feel free to use them. Feel free to unsubscribe. Feel free to change the
e-mail address with which you are subscribed to one which will last
(not @berkeley address). You can do that by visiting:

http://cloyne.org/lists/firstpasswd/

And after you login, visit your account preferences and change your
e-mail address:

http://cloyne.org/lists/pref

We also have an alumni Facebook group. Feel free to join it:

https://www.facebook.com/groups/545601288975216/

What is hackerspace:

What hackerspace is. In short, it is a space where you can work on your
projects, be creative. Hacking here means in some way taking things
apart, learning how they work, building things from other stuff, often
stuff which had originally some other purpose. And it does not have to
be at all related to computer science, you can hack law, philosophy,
clothes, privilege.

So, no, hackers do *not* look like that:

http://www.sadanduseless.com/2011/12/stock-photo-hackers/

I think you should all see this great talk by Mitch about what
hackerspaces are above:

https://www.youtube.com/watch?v=WkiX7R1-kaY

Mitch was also at Cloyne, having a soldering workshop:

http://cloyne.org/events/soldering-workshop/

Look at us:

http://cloyne.org/2014/09/report-soldering-with-mitch-altman/

So, space is for you and your creativity!

Instructions

Later on you should send few e-mails with various instructions.

Adding events to your Google Calendar template

If you want, you can add events from cloyne.org website to your Google
Calendar. On events page you have iCal link:

http://cloyne.org/events/

Copy the URL and add it to your Google Calendar as described for you
on the following page under the section "Example: Subscribing to
Events Using Google Calendar":

http://wp-events-plugin.com/documentation/event-ical-feeds/

How to use Gmail for mailing lists template

Do you feel overwhelmed with all the e-mails coming your way over our
mailing lists? Are you using Gmail? Worry not, there are some easy
tricks to empower you and get you in charge of which discussions you
want to read and which to ignore.

There are two ways of dealing with mailing list:
- you can label and filter them
- or you can mute individual conversations you don't want to appear in
your inbox anymore

You can get the whole mailing list be filtered under one label. instructions:

http://googlesystem.blogspot.com/2007/11/filter-messages-from-mailing-list-in.html

Gmail has support for muting one conversation:

https://support.google.com/mail/answer/47787?hl=en

You mute it once (when you discover that topic does not interest you)
and this is it.

"When you mute a conversation, new messages added to the conversation
bypass your inbox so that the conversation stays archived."

I propose the following settings:
- for announce mailing list, create a label and filter it under that
e-mail, but leave e-mails to come to you inbox
- for clones and other mailing lists, or:
  - use mute feature to mute conversations you are not interested in, or
  - you create a label and filter for it and set that it skips the
inbox and is automatically archived

If you have any questions about any of this, feel free to ask.

Everyone can post to our blog and create events template

Short reminder that if anyone would like to post to a blog at
cloyne.org or create an event, you can do that! You should all
receive username you can use to login into the site. If not,
register here:

http://cloyne.org/wp-login.php?action=register

And then send me an e-mail that I give you permissions. After that,
you can make blog posts and events through admin interface:

http://cloyne.org/wp-admin/

For now, we do not have any rules what blog posts are OK, and I like
that, so let's try for now like that. If anyone feels that anything
published is objectionable, feel empowered to bring it up to or author
or managers.

Otherwise, I would really encourage all of you to take it for your own
media. Post blog posts of what you are doing, what you are proud of,
what interesting happened, anything you would like to share with house
and visitors of our website. Make it fun, sad, serious, [insert your
favorite adjective], make it yours.

Create events. By creating an event, you inform the rest of the house
that something is happening, and you also clearly show that the space
will be in use.

Scanning and printing template

We have a house scanner and printer. Printing operates on karma box
principle, 5 cents per page. When printing, please throw that amount
into the karma box next to the printer.

Scanning is easy, you can scan it to the USB flash drive.

For printing, you have multiple ways you can print. The easiest is to
configure it on your computer as a network printer.

Open the printer configuration on your computer and it will probably
find this printer; otherwise, you can add it with the following
information:
- name: [Pool Room] Brother MFC-9340CDW
- type: Brother MFC-9340CDW
- IP Address: 10.20.32.90
- address: printer1.cloyne.net

If prompted, do not select "share printer".

Alternativelly, you can plug your USB flash drive from the front.

And remember, always print *two-sided to save paper*! Or even multiple
pages on one page. You configure that on your computer when you are
printing.