SETUP.md

Checklist for Astropy Workshop Set Up

Before the workshop

• Have USB drives ready with Anaconda installers and workbook materials (suggested for 2019 workshop)

• Have USB-C to USB adaptor

Morning of the workshop

• What is the wifi network and password?

• Projector set up

• Are tables, chairs, and power outlets set up?

• Set up a white board or paper pad for writing static info (e.g., wifi, urls)

• Is catering set up?

• Set up a table in the back with stickers and other Astropy swag

As people arrive

• Hand out sticky notes

• Make sure that everyone has the most up-to-date version of the workshop materials (via git pull or USB)

During breaks

• Troubleshoot any catering issues

• Mingle with participants and help with any issues

End of workshop

• Give the participant survey

• Encourage participants to take stickers and swag

• Return USBs and other supporting hardware to their owners

• Clean up sticker/swag table

• Open issues on the astropy-workshop Github to reflect on lessons learned (e.g., Issues #7, #9)