Please note your answers are being saved automatically in the background.
+ ) + + header :nominee_details_header, "Group details" do + ref "A 1" + end + + text :nominee_name, "Name of group" do + sub_ref "A 1.1" + required + form_hint "It is important that the name is accurate, concise and spelt correctly, as this will appear on the Award certificate if your nomination succeeds. Please do not capitalise the group's name, include charity numbers, or include special characters.".html_safe + style "large" + end + + text :nominee_established_date, "When was the group established?" do + sub_ref "A 1.2" + required + style "small" + end + + dropdown :nominee_activity, "Please select the group's main area of activity" do + sub_ref "A 1.3" + required + option "", "" + nominee_activities + end + + dropdown :secondary_activity, "Please select the group's secondary area of activity" do + sub_ref "A 1.4" + required + option "", "" + nominee_activities + end + + address :nominee_address, "Address of group" do + sub_ref "A 1.5" + required + sub_fields([ + { building: "Building" }, + { street: "Street" }, + { city: "Town or city" }, + { county: "County" }, + { postcode: "Postcode" } + ]) + end + + text :nominee_phone, "Telephone number" do + sub_ref "A 1.6" + style "small" + type "tel" + end + + text :nominee_website, "Website" do + sub_ref "A 1.7" + style "large" + end + + textarea :social_media, "Social media" do + sub_ref "A 1.8" + form_hint "If known, please insert a link to the group's social media below (Facebook, Instagram, Twitter, Linkedin)" + words_max 100 + rows 2 + end + + header :nominee_leader_header, "About the group leader or main contact in the group" do + ref "A 2" + context %( +This is the person the County Assessment Panel will contact to ask any questions or arrange a visit.
+ ) + end + + text :nominee_leader_name, "Name of the group leader or main contact in the group" do + sub_ref "A 2.1" + required + style "small" + end + + text :nominee_leader_position, "Position held in the group" do + sub_ref "A 2.2" + required + style "large" + end + + address :nominee_leader_address, "Address of main contact" do + sub_ref "A 2.3" + required + sub_fields([ + { building: "Building" }, + { street: "Street" }, + { city: "Town or city" }, + { county: "County" }, + { postcode: "Postcode" } + ]) + end + + text :nominee_leader_email, "Email" do + sub_ref "A 2.4" + required + type "email" + style "large" + end + + text :nominee_leader_telephone, "Telephone" do + sub_ref "A 2.5" + style "small" + type "tel" + end + end + end + end +end diff --git a/forms/award_years/v2026/qavs/qavs_step2.rb b/forms/award_years/v2026/qavs/qavs_step2.rb new file mode 100644 index 000000000..4a629f6ef --- /dev/null +++ b/forms/award_years/v2026/qavs/qavs_step2.rb @@ -0,0 +1,87 @@ +# -*- coding: utf-8 -*- +class AwardYears::V2026::QaeForms + class << self + def qavs_step2 + @qavs_step2 ||= proc do + notice %( +Please note your answers are being saved automatically in the background.
+ ) + + header :recommendation, "About this section" do + help "About this section", %( ++ In this section, please explain how the nominated group has made a significant contribution in its area of activity. We are looking for groups that: + + - Give excellent service to their beneficiaries and communities + - Deliver their service in innovative ways + - Show other examples of selfless voluntary service that distinguish their work +
++ Please avoid using 'we' or 'our' in this section as this gives an indication that the person making the nomination is involved in the running of the group's work. It is recommended that you use 'their' or 'the group's work'. +
++ Please answer each question, noting the word limits, explaining what achievements make the nominated group stand out from others. +
+ ) + end + + textarea :group_activities, "Please summarise the activities of the group" do + ref "B 1" + required + words_max 50 + rows 2 + end + + textarea :beneficiaries, "Who are the beneficiaries (the people it helps) and where do they live?" do + ref "B 2" + required + words_max 30 + rows 2 + end + + textarea :benefits, "What are the benefits of the group's work?" do + ref "B 3" + required + words_max 100 + rows 2 + end + + textarea :volunteers, "This Award is specifically for groups that rely on significant and committed work by volunteers. Please explain what the volunteers do and what makes this particular group of volunteers so impressive?" do + ref "B 4" + required + words_max 200 + rows 5 + end + + checkbox_seria :how_did_you_hear_about_award, "How did you hear about the Award this year?" do + ref "B 5" + required + context %( +Select all that apply.
+ ) + check_options [ + ["national_newspaper", "National newspaper"], + ["local_newspaper", "Local newspaper"], + ["tv_radio", "TV/radio"], + ["internet", "Internet"], + ["word_of_mouth", "Word of mouth"], + ["previous_winner", "Previous winner/entrant"], + ["charity", "Voluntary organisation/charity"], + ["event", "Local event"], + ["library", "Local library"], + ["council", "Local Council"], + ["other", "Other"] + ] + end + + textarea :how_did_you_hear_about_award_other_details, "" do + required + context %( +Please outline any other sources in the text box below:
+ ) + conditional :how_did_you_hear_about_award, "other" + end + end + end + end +end diff --git a/forms/award_years/v2026/qavs/qavs_step3.rb b/forms/award_years/v2026/qavs/qavs_step3.rb new file mode 100644 index 000000000..c2ab8fc6c --- /dev/null +++ b/forms/award_years/v2026/qavs/qavs_step3.rb @@ -0,0 +1,63 @@ +class AwardYears::V2026::QaeForms + class << self + def qavs_step3 + @qavs_step3 ||= proc do + notice %( +Please note your answers are being saved automatically in the background.
+ ) + + header :supporter_letters_list_context, "" do + context %( +Letters of support are an essential part of your nomination, as they help to clarify and explain the impact of the nominated group's work in the local community. You will need to provide 2 letters of support alongside your nomination.
+For more information on what letters can cover, please see the Letters of Support page on our website.
+Key criteria:
+Please note your answers are being saved automatically in the background.
+ ) + + header :nominator_details_header, "Details of person making the nomination" do + ref "D 1" + end + + text :nominator_title, "Title" do + sub_ref "D 1.1" + style "tiny" + end + + text :nominator_name, "Name" do + sub_ref "D 1.2" + required + end + + address :nominator_address, "Address" do + sub_ref "D 1.3" + required + sub_fields([ + { building: "Building" }, + { street: "Street" }, + { city: "Town or city" }, + { county: "County" }, + { postcode: "Postcode" } + ]) + end + + text :nominator_telephone, "Telephone (optional)" do + sub_ref "D 1.4" + style "small" + type "tel" + end + + text :nominator_mobile, "Mobile (optional)" do + sub_ref "D 1.5" + style "small" + type "tel" + end + + text :nominator_email, "Email address" do + sub_ref "D 1.6" + style "large" + type "email" + required + end + + confirm :not_volunteer, "Confirmation of relationship to the group" do + sub_ref "D 2" + required + text -> do + %( + I am neither a volunteer, employee or trustee of the group, or in any way involved with the running of the organisation + ) + end + end + + confirm :understood_privacy_notice, "Confirmation of understanding of the privacy policy" do + sub_ref "D 3" + required + text -> do + %( + I have read and understood the contents of the Privacy Notice + ) + end + end + + confirm :group_leader_aware, "Confirmation of consent from supporters and group leaders" do + sub_ref "D 4" + required + text -> do + %( + The group leader and writers of support letters are aware that their details have been included with this nomination. + ) + end + end + + confirm :entry_confirmation, "Confirmation of nomination" do + sub_ref "D 5" + required + text -> do + %( + I confirm that, to the best of my knowledge and belief, the information in this form is true and correct. I have discussed the nomination with the group. It is happy to be nominated and is aware that it will be contacted by representatives of the Award and asked for further information, as part of the assessment process. I acknowledge that any false information provided may result in the withdrawal of this nomination from the Award. + ) + end + end + + submit "Submit nomination" do + notice %( ++ If you have answered all the questions, you can submit your nomination now. You will be able to edit it any time before [SUBMISSION_ENDS_TIME]. +
++ If you are not ready to submit yet, you can save your nomination and come back later. +
+ ) + end + end + end + end +end diff --git a/forms/award_years/v2026/qavs/qavs_step5.rb b/forms/award_years/v2026/qavs/qavs_step5.rb new file mode 100644 index 000000000..a2767b344 --- /dev/null +++ b/forms/award_years/v2026/qavs/qavs_step5.rb @@ -0,0 +1,638 @@ +# -*- coding: utf-8 -*- +class AwardYears::V2026::QaeForms + class << self + def qavs_step5 + @qavs_step5 ||= proc do + notice %( +Please note your answers are being saved automatically in the background.
+ ) + + header :local_assessment_general_header, "General information" do + context %( +Thank you for conducting the local assessment for KAVS. Before starting the assessment, please read the full guidance for Lieutenancies document that can be downloaded from your dashboard page. This provides helpful tips on approaching the assessment and completing your report.
+
Please note: The new KAVS administrative website has a downloadable Word version of the form that includes explanations and suggestions to help you complete it.
+ ) + end + + assessor_details :assessor_details, "Assessor's details" do + sub_ref "E 1.1" + form_hint "Please note, if a Deputy Lieutenant nominated the group or wrote a letter of support, they must not be involved in the assessment as this would present a conflict of interest." + required + sub_fields([ + { primary_assessor_name: "Full name of the first assessor" }, + { secondary_assessor_name: "Full name of the second assessor (if applicable)", ignore_validation: true } + ]) + end + + + text :nomination_local_assessment_form_nominee_name, "Group name" do + header_context %( ++ Questions 1.2 to 1.6 have information pre-filled by the nominator. Please double-check and amend as necessary. It's important that these details are correct so that we can contact the successful group leaders in confidence and use the right group name in any announcement. +
+ ) + sub_ref "E 1.2" + form_hint "Please check that the group name given by the nominator is correct." + required + default_value :nominee_name + style "large" + end + + text :local_assessment_group_leader, "Name of the group leader or main contact in the group" do + sub_ref "E 1.3" + form_hint "Please check that the details provided by the nominator are correct." + required + default_value :nominee_leader_name + style "medium" + end + + text :local_assessment_group_leader_position, "Position held in the group by the group leader or main contact" do + sub_ref "E 1.4" + form_hint "Please check that the details provided by the nominator are correct." + required + default_value :nominee_leader_position + style "medium" + end + + text :local_assessment_group_leader_email, "Email of the group leader or main contact" do + sub_ref "E 1.5" + form_hint "Please check that the details provided by the nominator are correct." + required + type "email" + default_value :nominee_leader_email + style "large" + end + + text :local_assessment_group_leader_phone, "Telephone of the group leader or main contact" do + sub_ref "E 1.6" + form_hint "Please check that the details provided by the nominator are correct." + required + default_value :nominee_leader_telephone + end + + options :group_details_confirmed, "Confirm group details" do + sub_ref "E 1.7" + required + option "yes", "Yes" + option "no", "No (please email any amendments to kingsaward@dcms.gov.uk)." + context -> do + %( +The details above are still correct:
+ ) + end + end + + confirm :group_eligibility_confirmed, "Confirm group's eligibility" do + sub_ref "E 1.8" + required + text -> do + %( + I confirm that I have checked the group's eligibility for the award as per the criteria above (if you disagree, please email us at kingsaward@dcms.gov.uk). + ) + end + online_context %( +The group must:
+The group must not:
+Important
++ Please discuss with the group and provide a short summary of the group's work in one sentence. This will be used for the group's certificate if they eventually receive the King's Award for Voluntary Service. It should not include the group's name. +
+ ) + online_context %( +Citations typically use the present participle tense, whereby the verbs end in 'ing'. For example, “maintaining” instead of “maintain”. See the examples below.
+Please do not rely purely on the description of the services in the nomination form. Find out all the services the group provides and give us a complete picture, emphasising any aspects that are particularly relevant for a KAVS because of the key role of volunteers.
+If it is a project or a branch of a larger organisation, make sure this refers to the work of the project or the branch rather than the larger organisation.
+ ) + form_hint "Recommended 100 words." + required + rows 2 + end + + textarea :nomination_local_assessment_form_evidence_of_need, "Describe the need for the group's work and provide evidence." do + sub_ref "E 4.2" + online_context %( +For example: +
Please include direct benefits, but also any indirect benefits, such as preserving heritage or environment, promoting community cohesion among volunteers, or contributing to crime reduction.
+Points to consider: +
Points to consider: +
For example, the group may operate only during a festival or during school breaks (this is fine).
+ ) + online_context %( +Explain how that influences the work of the volunteers. For example, some volunteers may work all year round with additional volunteers giving their time nearer to the event.
+ ) + required + end + + textarea :nomination_local_assessment_form_local_challenges, "Describe the local area the group serves and any challenges the area faces." do + sub_ref "E 4.6" + online_context %( ++
KAVS is aimed at local groups of volunteers, so this question is to confirm that point.
+ ) + yes_no + conditional :nomination_local_assessment_form_beneficiaries_based_abroad, "yes" + required + end + + textarea :nomination_local_assessment_form_how_benefits_local_and_abroad, "In what ways does its existence benefit the local community as well as people elsewhere?" do + sub_ref "E 4.9" + context %( +For example, the group might provide regular educational talks in schools. It might also significantly improve community cohesiveness through organised events, combat loneliness through volunteering opportunities, or develop people's skills. If this is the case, try to provide evidence to support this.
+ ) + conditional :nomination_local_assessment_form_beneficiaries_based_abroad, "yes" + required + end + + header :local_assessments_volunteers_header, "Role and status of volunteers" do + end + + textarea :nomination_local_assessment_form_volunteer_roles, "What specific roles do the volunteers cover and what does this involve? Do any of these roles rely on the volunteers' input?" do + sub_ref "E 5.1" + required + end + + textarea :nomination_local_assessment_form_volunteer_work_volume, "Please give an idea of the volume of work put in by volunteers." do + sub_ref "E 5.2" + online_context %( +If possible, provide metrics, for example, 'x' number of volunteering hours are provided by 'y' volunteers each week; or the number of volunteers expressed as full time equivalents (FTEs).
+ ) + required + end + + textarea :nomination_local_assessment_form_staff_roles, "What roles are covered by paid staff and what is their relationship to the volunteers (for example, supervision, support)?" do + sub_ref "E 5.3" + required + end + + textarea :nomination_local_assessment_form_volunteer_representation_in_leadership_roles, "In what ways do volunteers play a central role in the group's leadership?" do + sub_ref "E 5.4" + online_context %( +We are looking for volunteer-led groups where volunteers have a key input in decision making at all levels. Please look for evidence that volunteers are leading the work, setting its direction and acting as an inspiration to the rest of the group; also that volunteers at all levels of the organisation have a voice. If there are paid staff, they should be supporting rather than directing the work.
+ ) + required + end + + textarea :nomination_local_assessment_form_election_procedures, "What are the procedures for electing and refreshing the governing body or leadership of the group?" do + sub_ref "E 5.5" + required + end + + header :local_assessment_group_organisation_evidence_header, "Evidence of a well-run organisation" do + context %( +Before your visit to the group, it is helpful to check how the group is set up, for example, unconstituted group, registered charity, community interest company, as the statutory requirements and published information about the group will be different in each case. The KAVS guidance for Lieutenancies, which can be downloaded from your dashboard page, provides details about key things to check and how to do this.
+ ) + end + + textarea :nomination_local_assessment_form_wider_affiliations, "Describe if and how the group is affiliated to any wider group?" do + sub_ref "E 6.1" + online_context %( +Points to consider
+Please note, you do not need to have a financial background to complete this aspect of the assessment. Guidance is available in the questions below and in our Lieutenancy guidance.
+Information you need when evaluating a larger organisation
+Information you need when evaluating a small group
+Up-to-date income and expenditure data could be in any form - for example, a manual entry book or spreadsheet.
+You could also ask to see the latest bank statements.
+Evaluating financial stability
+When evaluating the group's financial stability, the main consideration is whether the group can manage fluctuations in income. To do so, consider the following:
+Evaluating the group's ability to manage finances effectively
+Is the group maintaining proper accounting records that are appropriate for their size and circumstances?
+In the case of a formally registered or incorporated group, are they submitting their accounts on time to their official registering body, for example, Charity Commission or Companies House? Are their finances published and discussed at an Annual General Meeting?
+Are the funds used for the purposes for which they are intended?
+Describe the main sources of the group's income. Are these income sources at risk? Are there any plans in place to mitigate those risks?
+ ) + required + end + + + textarea :nomination_local_assessment_form_safeguarding_procedures, "Describe what safeguarding procedures are in place to ensure that children and adults at risk are well protected and whether these procedures are sufficient." do + sub_ref "E 6.4" + online_context %( +This may include criminal record checks, a child-protection policy, specialised training and insurance indemnity.
+Points to consider:
+Please note, even if the group doesn’t work directly with children or adults at risk, they might deal with them as visitors, for example, in museums, and therefore should have a clear policy setting out their approach.
+ ) + required + end + + textarea :nomination_local_assessment_form_adequate_insurance, "Describe if the group has adequate insurance to cover volunteers and members of the public with whom they interact." do + sub_ref "E 6.5" + online_context %( +Points to consider:
+For example, Ofsted, Care Quality Commission, HSE.
+ ) + required + end + + textarea :nomination_local_assessment_form_quality_mark, "Has the group achieved any quality mark? If so, please specify." do + sub_ref "E 6.7" + online_context %( +For example, from a national sports body or a national umbrella organisation.
+ ) + required + end + + textarea :nomination_local_assessment_form_other_recognition, "Has the group achieved any other recognition or gained any awards either nationally or locally?" do + sub_ref "E 6.8" + required + end + + textarea :nomination_local_assessment_form_involvement_from_local_bodies, "Describe if any local bodies have any involvement or support in the activities of the group." do + sub_ref "E 6.9" + online_context %( +This may include the local authority, police, health, faith, or other community organisations.
+Please check the views of any relevant authorities and state whether:
+We recommend that you conduct an internet search, check local press sites and social media. You can then explore any issues with the group. It is important to spot any potential reputational issues at an early stage even if they now seem to be resolved, as we need to be aware of any potential criticism of the group, its leadership or its members, that might bring the Award into disrepute.
+ ) + required + end + + header :local_assessment_inclusivity_header, "Inclusivity" do + end + + textarea :nomination_local_assessment_form_volunteer_recruitment_procedures, "How are volunteers recruited?" do + sub_ref "E 7.1" + required + end + + textarea :nomination_local_assessment_form_volunteer_inclusivity_plans, "How does the group actively encourage a wide range of people to volunteer?" do + sub_ref "E 7.2" + online_context %( +This may include encouraging people from a range of ages, backgrounds, ethnicities, and abilities who might be marginalised. For example, they may do so by placing leaflets in social centres or libraries, posting welcoming messages on social media or websites or providing training opportunities for unemployed volunteers.
+ ) + required + end + + textarea :nomination_local_assessment_form_services_accessibility, "How does the group make its services accessible to the widest range of beneficiaries?" do + sub_ref "E 7.3" + online_context %( +For example, by improving physical access to buildings, adjusting opening hours or means of contact and providing materials in a second language or alternative format. Does it reach out to different communities, people with mental health conditions, disabled people, lonely or isolated people etc?
+ ) + required + end + + header :local_assessment_exceptional_qualities_header, "Exceptional qualities" do + end + + textarea :nomination_local_assessment_form_outstanding_features, "Which, if any, of the features of the group and its volunteers described above would you describe as excellent?" do + sub_ref "E 8.1" + required + end + + textarea :nomination_local_assessment_form_exceptional_features, "Are any of these exceptional?" do + sub_ref "E 8.2" + context %( +In other words, are they likely to be among the best in the UK? If you are unsure how to judge this, ask the group leader for their view.
+ ) + required + end + + options :nomination_local_assessment_form_member_worthy_of_honour, "Would you recommend any individual for a national Honour?" do + sub_ref "E 8.3" + context %( +Please note, recommending an individual for a national Honour doesn't affect the group's chances of receiving the KAVS in any way.
+ ) + yes_no + required + end + + text :nomination_local_assessment_worthy_of_honour_name, "Please give the name of the person you are recommending" do + sub_ref "E 8.4" + conditional :nomination_local_assessment_form_member_worthy_of_honour, "yes" + required + style "medium" + end + + textarea :nomination_local_assessment_worthy_of_honur_reasons, "Explain in a short paragraph why they might merit this." do + sub_ref "E 8.5" + conditional :nomination_local_assessment_form_member_worthy_of_honour, "yes" + online_context %( +The KAVS team will pass this information onto the DCMS Honours team. The Honours Team might get in touch with you in due course if they need your help to produce a citation (including personal details such as date of birth, address, email and telephone number).
+ ) + required + words_max 50 + end + + assessor_details :assessor_nominating_member_worthy_of_honour, "Assessor recommending an individual for a national Honour details" do + sub_ref "E 8.6" + required + conditional :nomination_local_assessment_form_member_worthy_of_honour, "yes" + sub_fields([ + { full_name: "Full name" }, + { email: "Email address" }, + { phone: "Phone number (optional)", ignore_validation: true } + ]) + pdf_context %( + Answer this question if you selected 'Yes' in question E8.3. + ) + end + + textarea :nomination_local_assessment_form_citation_full, "Lord-Lieutenant Citation" do + sub_ref "E 9" + required + words_max 600 + context %( +The purpose of the Lord-Lieutenant's citation is to summarise the local panel's opinion about the nominated group and to explain the decision to recommend or not recommend it. If the decision is to recommend, these opinions will be beneficial to the National Assessment Committee when making their judgements.
+Detailed guidance, which you can download from your dashboard page, provides more advice about drafting the citation. However, key things to know when recommending a group to the national assessors are:
+For example:
+You can also find more detailed information in the KAVS guidance for Lieutenancies. + ) + pdf_context %( + The purpose of the Lord-Lieutenant's citation is to summarise the local panel's opinion about the nominated group and to explain the decision to recommend or not recommend it. If the decision is to recommend, then these opinions will be beneficial to the National Assessment Committee when making their judgements. + + Detailed guidance, which you can download from your dashboard page, provides more advice about drafting the citation. However, key things to know when recommending a group to the national assessors are: + \u2022 The citation does not need to repeat the detail provided in the nomination and local assessment report, since the national assessors will have studied this material carefully as well. + \u2022 Instead, the citation should try to capture what is exceptional about this particular group. + + For example: + \u25E6 the impact it has made on local people, particularly if the local context is challenging; + \u25E6 the ways in which its work or approach is distinctive or different from other groups doing similar things; + \u25E6 anything outstanding about the way the group is run; + \u25E6 any exemplary qualities in the volunteers themselves. + + \u2022 The citation should be around 400-600 words. It should not be longer than that, but don't make it too short either, as this is an opportunity to bring the group to life for the national assessors. + + You can also find more detailed information in the KAVS guidance for Lieutenancies + ) + rows 3 + end + + options :local_assessment_verdict, "Local assessment outcome" do + sub_ref "E 10" + classes "govuk-notification-banner govuk-notification-banner__content" + option "recommended", "Recommended" + option "not_recommended", "Not recommended" + required + end + + submit "Submit local assessment" do + notice %( +
+ If you have answered all the questions, you can submit your assessment now. You will be able to edit it any time before [LIEUTENANT_SUBMISSION_ENDS_TIME]. +
++ If you are not ready to submit yet, you can save your assessment and come back later. +
+ ) + alternative_notices [%( ++ You will be able to edit the assessment any time before [LIEUTENANT_SUBMISSION_ENDS_TIME]. +
+ ),%( ++ + Only main lieutenancy office users can submit the assessment. + +
++ Please save your assessment and inform your main point of contact at the lieutenancy office that it is ready for their review. +
+ )] + end + end + end + end +end