From 69008de746267300285c881496df877c6bfd03ec Mon Sep 17 00:00:00 2001 From: KatrionaGoldmann Date: Mon, 30 Sep 2024 11:55:14 +0100 Subject: [PATCH 1/6] add reasonable adjustments page --- .../reasonable_adjustments.md | 24 +++++++++++++++++++ 1 file changed, 24 insertions(+) create mode 100644 content/docs/working_at_the_turing/reasonable_adjustments.md diff --git a/content/docs/working_at_the_turing/reasonable_adjustments.md b/content/docs/working_at_the_turing/reasonable_adjustments.md new file mode 100644 index 00000000..106aef96 --- /dev/null +++ b/content/docs/working_at_the_turing/reasonable_adjustments.md @@ -0,0 +1,24 @@ +--- +# Page title as it appears in the navigation menu +title: "Reasonable Adjustments" +# Adjust weight to reorder menu items (lower numbers appear first) +weight: 4 +# Uncomment to hide nested pages in a collapsed menu +# bookCollapseSection = true +# Uncomment to hide this page from the navigation menu +# bookHidden = false +# Uncomment to exclude this page from the search +# bookSearchExclude = true +--- + +# Reasonable Adjustments Policy + +The Alan Turing Institute is committed to creating an inclusive, barrier-free workplace, recognising that providing reasonable adjustments is essential to supporting colleagues in fully participating in their roles. +A summary of the Institute's reasonable adjustment policy can be found [here](https://www.turing.ac.uk/reasonable-adjustments-policy), +with the full policy available for internal staff on [Mathison](https://thealanturininstitute.sharepoint.com/sites/gc/Public%20Documents/Corporate%20Governance/Policies/People%20Policies/Reasonable%20Adjustment%20Policy%20Final.pdf). + +The policy outlines the Institute’s legal obligations and emphasises a proactive approach to making reasonable adjustments, considering each request carefully even if it falls outside of legal requirements. +It covers adjustments to workspaces, practices, roles, and other areas where barriers may exist. +Examples include adjustments for mental health, neurodiverse conditions, visual and hearing impairments, chronic illnesses, and mobility conditions. + +For more details, contact information is available at the end of the document. \ No newline at end of file From 120811511ad38721f1189b82c8ba9d1616099921 Mon Sep 17 00:00:00 2001 From: Katriona Goldmann Date: Mon, 30 Sep 2024 15:34:42 +0100 Subject: [PATCH 2/6] Add definition for reasonable adjustments Co-authored-by: Penelope Yong --- content/docs/working_at_the_turing/reasonable_adjustments.md | 2 ++ 1 file changed, 2 insertions(+) diff --git a/content/docs/working_at_the_turing/reasonable_adjustments.md b/content/docs/working_at_the_turing/reasonable_adjustments.md index 106aef96..8532cc4c 100644 --- a/content/docs/working_at_the_turing/reasonable_adjustments.md +++ b/content/docs/working_at_the_turing/reasonable_adjustments.md @@ -13,6 +13,8 @@ weight: 4 # Reasonable Adjustments Policy +'Reasonable adjustments' refer to changes to workplaces procedures or practices that are put in place to avoid a situation where a person with disabilities is disadvantaged compared to one without. + The Alan Turing Institute is committed to creating an inclusive, barrier-free workplace, recognising that providing reasonable adjustments is essential to supporting colleagues in fully participating in their roles. A summary of the Institute's reasonable adjustment policy can be found [here](https://www.turing.ac.uk/reasonable-adjustments-policy), with the full policy available for internal staff on [Mathison](https://thealanturininstitute.sharepoint.com/sites/gc/Public%20Documents/Corporate%20Governance/Policies/People%20Policies/Reasonable%20Adjustment%20Policy%20Final.pdf). From dbdb15e613766984dd7c391c9d6faf559ebb95c6 Mon Sep 17 00:00:00 2001 From: Katriona Goldmann Date: Mon, 30 Sep 2024 15:40:20 +0100 Subject: [PATCH 3/6] add Equality Act as source Co-authored-by: Penelope Yong --- content/docs/working_at_the_turing/reasonable_adjustments.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/content/docs/working_at_the_turing/reasonable_adjustments.md b/content/docs/working_at_the_turing/reasonable_adjustments.md index 8532cc4c..3f4d35dc 100644 --- a/content/docs/working_at_the_turing/reasonable_adjustments.md +++ b/content/docs/working_at_the_turing/reasonable_adjustments.md @@ -19,7 +19,7 @@ The Alan Turing Institute is committed to creating an inclusive, barrier-free wo A summary of the Institute's reasonable adjustment policy can be found [here](https://www.turing.ac.uk/reasonable-adjustments-policy), with the full policy available for internal staff on [Mathison](https://thealanturininstitute.sharepoint.com/sites/gc/Public%20Documents/Corporate%20Governance/Policies/People%20Policies/Reasonable%20Adjustment%20Policy%20Final.pdf). -The policy outlines the Institute’s legal obligations and emphasises a proactive approach to making reasonable adjustments, considering each request carefully even if it falls outside of legal requirements. +The policy outlines the Institute’s legal obligations and emphasises a proactive approach to making reasonable adjustments, considering each request carefully even if it falls outside of the legal requirements as outlined in the Equality Act 2010. It covers adjustments to workspaces, practices, roles, and other areas where barriers may exist. Examples include adjustments for mental health, neurodiverse conditions, visual and hearing impairments, chronic illnesses, and mobility conditions. From 7c62a547e6d3642119da8ba76dd9d2ac2f6c0c71 Mon Sep 17 00:00:00 2001 From: KatrionaGoldmann Date: Wed, 2 Oct 2024 15:37:44 +0100 Subject: [PATCH 4/6] Add resources and information on applying --- .../reasonable_adjustments.md | 54 ++++++++++++++++--- 1 file changed, 48 insertions(+), 6 deletions(-) diff --git a/content/docs/working_at_the_turing/reasonable_adjustments.md b/content/docs/working_at_the_turing/reasonable_adjustments.md index 3f4d35dc..42f0d647 100644 --- a/content/docs/working_at_the_turing/reasonable_adjustments.md +++ b/content/docs/working_at_the_turing/reasonable_adjustments.md @@ -11,16 +11,58 @@ weight: 4 # bookSearchExclude = true --- -# Reasonable Adjustments Policy +# Reasonable Adjustments, Access to Work, and Office Accessibility -'Reasonable adjustments' refer to changes to workplaces procedures or practices that are put in place to avoid a situation where a person with disabilities is disadvantaged compared to one without. +## Reasonable Adjustments + +Reasonable adjustments are changes to workplace procedures, practices, or environments that help ensure individuals with disabilities are not disadvantaged compared to others. These adjustments can address needs related to mental health, neurodiverse conditions, visual or hearing impairments, chronic illnesses, and mobility conditions. + +Examples of reasonable adjustments which may be considered include: + +- Flexible working hours +- Workspace adjustments (e.g., footrests, back support, adjustable desks) +- Remote/hybrid working options +- Additional training +- Providing a mentor +- Assistive technology The Alan Turing Institute is committed to creating an inclusive, barrier-free workplace, recognising that providing reasonable adjustments is essential to supporting colleagues in fully participating in their roles. A summary of the Institute's reasonable adjustment policy can be found [here](https://www.turing.ac.uk/reasonable-adjustments-policy), with the full policy available for internal staff on [Mathison](https://thealanturininstitute.sharepoint.com/sites/gc/Public%20Documents/Corporate%20Governance/Policies/People%20Policies/Reasonable%20Adjustment%20Policy%20Final.pdf). -The policy outlines the Institute’s legal obligations and emphasises a proactive approach to making reasonable adjustments, considering each request carefully even if it falls outside of the legal requirements as outlined in the Equality Act 2010. -It covers adjustments to workspaces, practices, roles, and other areas where barriers may exist. -Examples include adjustments for mental health, neurodiverse conditions, visual and hearing impairments, chronic illnesses, and mobility conditions. +The policy outlines the Institute’s legal obligations and promotes a proactive approach to considering requests, even if they fall outside the legal requirements of the Equality Act 2010. +For more details, contact information is available at the end of the document. + +### Applying for Reasonable Adjustments + +When starting your role at the Alan Turing Institute, you will be invited to fill out a health form (via Cezanne) to provide information related to reasonable adjustments. Your request will be reviewed by your line manager and HR. Depending on the nature of the request, it may be handled directly by facilities or lead to a discussion between you and HR to find the best solution. In some cases, you may be referred to occupational health for further advice. + +If your circumstances change at any time during your employment, you can update your health information and request new or revised reasonable adjustments. +These updates will follow the same process to ensure continued support. + +### Reasonable Adjustments for Prospective Applicants + +Reasonable adjustments can also be requested for the application and interview process. +These may include adjustments to the interview format, additional time, or other necessary support. +If you require any adjustments, please contact [adjustments@turing.ac.uk](mailto:adjustments@turing.ac.uk). +This email is monitored by the HR team and will be treated confidentially. + +## Support for Home Offices + +All Turing staff are entitled to financial support for setting up a home workspace, including a desk and chair. +This support is available to all staff, but it is particularly useful for those who may not have access to an appropriate home working setup. +Claims for this can be made through the expenses system. More details are available for internal staff in [section 10 of the homeworking policy](https://mathison.turing.ac.uk/page/2218?SearchId=517007). + +## Access to Work + +For adjustments that may incur significant costs, the government’s Access to Work scheme can provide funding to support your role. +This may include funding for assistive technology, travel to work, or a support worker. + +Applications for Access to Work must be made by the individual. +However, you can contact our external supervisor for guidance and assistance in applying. +Turing staff can make an appointment with the external supervisor [here](https://mathison.turing.ac.uk/page/3052?SearchId=516953). +Applications can be made directly through the [Access to Work website](https://www.gov.uk/access-to-work/apply) or through their helpline (0800 121 7479). + +## Accessibility at the Alan Turing Institute Offices and the British Library -For more details, contact information is available at the end of the document. \ No newline at end of file +Detailed information about the accessibility of the Alan Turing Institute offices and the British Library — including blue badge parking, step-free access, and hearing support systems—can be found [here](https://www.turing.ac.uk/contact-us/accessibility). \ No newline at end of file From 9444241fcd6f9682f691f0e9ac3a15568ba221d9 Mon Sep 17 00:00:00 2001 From: KatrionaGoldmann Date: Wed, 2 Oct 2024 15:52:49 +0100 Subject: [PATCH 5/6] Add reasonable adjustment information to FAQs --- content/docs/join_us/recruitment_FAQs.md | 9 +++++++++ 1 file changed, 9 insertions(+) diff --git a/content/docs/join_us/recruitment_FAQs.md b/content/docs/join_us/recruitment_FAQs.md index b2838d6c..4dbfb847 100644 --- a/content/docs/join_us/recruitment_FAQs.md +++ b/content/docs/join_us/recruitment_FAQs.md @@ -58,6 +58,15 @@ All claims should be submitted within a year of the employment start date to Fin For existing staff, visa claims should be submitted within one year of the visa renewal or amendment. More information can be found on [Mathison](https://mathison.turing.ac.uk/Interact/Pages/Section/ContentListing.aspx?subsection=4141&utm_source=interact&utm_medium=quick_search&utm_term=relocation). +### Do you provide reasonable adjustments to the application process for people with disabilities or health conditions ? + +Yes, reasonable adjustments can be requested during the application and interview process for individuals with disabilities or health conditions. +These adjustments may include modifications to the interview format, additional time, or other necessary support. +If you require any adjustments, please contact [adjustments@turing.ac.uk](mailto:adjustments@turing.ac.uk). +This email is monitored by the HR team and will be treated confidentially. + +For more information about the institute's reasonable adjustment policy see [the reasonable_adjustments page]({{< relref "/docs/working_at_the_turing/reasonable_adjustments.md" >}}). + ## Profile ### Are there particular domains or skill sets that you are interested in for these roles? From f6c75af03d3b62eb2286658e5a277e8b67b1401f Mon Sep 17 00:00:00 2001 From: Penelope Yong Date: Fri, 4 Oct 2024 11:05:22 +0100 Subject: [PATCH 6/6] Minor touchups 'The', semantic linebreaks, etc --- content/docs/join_us/recruitment_FAQs.md | 2 +- .../reasonable_adjustments.md | 21 ++++++++++++------- 2 files changed, 14 insertions(+), 9 deletions(-) diff --git a/content/docs/join_us/recruitment_FAQs.md b/content/docs/join_us/recruitment_FAQs.md index 4dbfb847..38412cf1 100644 --- a/content/docs/join_us/recruitment_FAQs.md +++ b/content/docs/join_us/recruitment_FAQs.md @@ -65,7 +65,7 @@ These adjustments may include modifications to the interview format, additional If you require any adjustments, please contact [adjustments@turing.ac.uk](mailto:adjustments@turing.ac.uk). This email is monitored by the HR team and will be treated confidentially. -For more information about the institute's reasonable adjustment policy see [the reasonable_adjustments page]({{< relref "/docs/working_at_the_turing/reasonable_adjustments.md" >}}). +For more information about the Institute's reasonable adjustment policy see [the reasonable_adjustments page]({{< relref "/docs/working_at_the_turing/reasonable_adjustments.md" >}}). ## Profile diff --git a/content/docs/working_at_the_turing/reasonable_adjustments.md b/content/docs/working_at_the_turing/reasonable_adjustments.md index 42f0d647..fe5997ad 100644 --- a/content/docs/working_at_the_turing/reasonable_adjustments.md +++ b/content/docs/working_at_the_turing/reasonable_adjustments.md @@ -15,7 +15,8 @@ weight: 4 ## Reasonable Adjustments -Reasonable adjustments are changes to workplace procedures, practices, or environments that help ensure individuals with disabilities are not disadvantaged compared to others. These adjustments can address needs related to mental health, neurodiverse conditions, visual or hearing impairments, chronic illnesses, and mobility conditions. +Reasonable adjustments are changes to workplace procedures, practices, or environments that help ensure individuals with disabilities are not disadvantaged compared to others. +These adjustments can address needs related to mental health, neurodiverse conditions, visual or hearing impairments, chronic illnesses, and mobility conditions. Examples of reasonable adjustments which may be considered include: @@ -28,14 +29,17 @@ Examples of reasonable adjustments which may be considered include: The Alan Turing Institute is committed to creating an inclusive, barrier-free workplace, recognising that providing reasonable adjustments is essential to supporting colleagues in fully participating in their roles. A summary of the Institute's reasonable adjustment policy can be found [here](https://www.turing.ac.uk/reasonable-adjustments-policy), -with the full policy available for internal staff on [Mathison](https://thealanturininstitute.sharepoint.com/sites/gc/Public%20Documents/Corporate%20Governance/Policies/People%20Policies/Reasonable%20Adjustment%20Policy%20Final.pdf). +with the full policy available for internal staff on [SharePoint](https://thealanturininstitute.sharepoint.com/sites/gc/Public%20Documents/Corporate%20Governance/Policies/People%20Policies/Reasonable%20Adjustment%20Policy%20Final.pdf). The policy outlines the Institute’s legal obligations and promotes a proactive approach to considering requests, even if they fall outside the legal requirements of the Equality Act 2010. For more details, contact information is available at the end of the document. ### Applying for Reasonable Adjustments -When starting your role at the Alan Turing Institute, you will be invited to fill out a health form (via Cezanne) to provide information related to reasonable adjustments. Your request will be reviewed by your line manager and HR. Depending on the nature of the request, it may be handled directly by facilities or lead to a discussion between you and HR to find the best solution. In some cases, you may be referred to occupational health for further advice. +When starting your role at The Alan Turing Institute, you will be invited to fill out a health form (via Cezanne) to provide information related to reasonable adjustments. +Your request will be reviewed by your line manager and HR. +Depending on the nature of the request, it may be handled directly by facilities or lead to a discussion between you and HR to find the best solution. +In some cases, you may be referred to occupational health for further advice. If your circumstances change at any time during your employment, you can update your health information and request new or revised reasonable adjustments. These updates will follow the same process to ensure continued support. @@ -51,18 +55,19 @@ This email is monitored by the HR team and will be treated confidentially. All Turing staff are entitled to financial support for setting up a home workspace, including a desk and chair. This support is available to all staff, but it is particularly useful for those who may not have access to an appropriate home working setup. -Claims for this can be made through the expenses system. More details are available for internal staff in [section 10 of the homeworking policy](https://mathison.turing.ac.uk/page/2218?SearchId=517007). +Claims for this can be made through the expenses system. +More details are available for internal staff in [section 10 of the Homeworking Policy](https://mathison.turing.ac.uk/page/2218?SearchId=517007). ## Access to Work -For adjustments that may incur significant costs, the government’s Access to Work scheme can provide funding to support your role. +For adjustments that may incur more substantial costs, the government’s Access to Work scheme can provide funding to support your role. This may include funding for assistive technology, travel to work, or a support worker. Applications for Access to Work must be made by the individual. -However, you can contact our external supervisor for guidance and assistance in applying. +However, you can contact the Turing's external supervisor for guidance and assistance in applying. Turing staff can make an appointment with the external supervisor [here](https://mathison.turing.ac.uk/page/3052?SearchId=516953). Applications can be made directly through the [Access to Work website](https://www.gov.uk/access-to-work/apply) or through their helpline (0800 121 7479). -## Accessibility at the Alan Turing Institute Offices and the British Library +## Accessibility at The Alan Turing Institute Offices and the British Library -Detailed information about the accessibility of the Alan Turing Institute offices and the British Library — including blue badge parking, step-free access, and hearing support systems—can be found [here](https://www.turing.ac.uk/contact-us/accessibility). \ No newline at end of file +Detailed information about the accessibility of The Alan Turing Institute offices and the British Library – including blue badge parking, step-free access, and hearing support systems – can be found [here](https://www.turing.ac.uk/contact-us/accessibility).